Pre-arrival notice and declarations

Modified on Fri, 27 Mar at 2:06 PM

The digital Carnet includes two main options: pre-arrival notice and pre-arrival declaration. These options are only available at customs offices that support them, so the feature will only be active where it is accepted.

Pre-arrival notice lets you notify customs officers in advance about when you will present your QR code and goods for processing. Using this feature can help speed up the processing of your Carnet.

Pre-arrival declaration (also known as Predeclaration) allows you to send all the transaction details, including the list of goods, directly to customs officers before you arrive.

Remote commitment (available with pre-arrival declarations) gives customs the option to process your transaction remotely, so you do not need to present the QR code in person. This is typically used at locations that manage cargo or freight.

Here is how to use the pre-arrival notice and declaration function in the ATA Carnet Desktop:

On the Carnets page, locate your carnet and click Details. Go to the Travels tab, find the relevant prepared travel, and click the QR code icon to view transaction codes.

Next, locate the relevant transaction and click Add predeclaration.

Fill in the fields as indicated on screen.

Select whether you wish to send a pre-arrival notice or a pre-arrival declaration.

Once the fields are completed, click on Send and the pre-arrival notice or pre-arrival declaration is sent to the selected Customs office.

In the case of pre-arrival declaration with remote commitment allowed, you will need to go back to the Travels tab, open the Predeclarations sub menu, and click on Authorize. Once authorised, Customs will be able to remotely commit the transaction.

To revise or resend a pre-arrival notice or declaration, either return to the transaction and select ‘Update Predeclaration,’ or go to the ‘Pre-Declarations’ subsection under the Travels tab of a carnet and click ‘Update Predeclaration.’ You can also delete a notice or declaration from this section if needed.

Note: if a declaration has been committed by Customs, the notice or declaration can no longer be revised. In case of mistakes, please follow the cancellation procedure.

You can easily view and handle every pre-arrival notice and declaration for all your carnets in the Pre-arrival notice and declarations section of ATA Carnet Desktop, found on the side navigation bar.

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