Sharing a voucher

Modified on Thu, 25 Jun at 4:00 PM

TABLE OF CONTENTS

ATA Carnet App
ATA Carnet Desktop

After travel arrangements are made, the ATA Carnet holder may provide the voucher(s) to a representative, who will then submit the declaration to customs. Only signed declarations can be shared.

ATA Carnet App

To share a voucher, the holder must:

	Tap on the ATA Carnet containing the prepared travel to be shared.
	Tap on the Travels tab in the lower menu. Tap on the QR code icon of the desired travel. Swipe right to the required transaction. Read carefully the terms and conditions and tap on the disclaimer box to accept them. Tap on the share icon on the top right of the screen and read the important notice on sharing a voucher. Once confirmed, select the share method of choice.
	The representative receives an email with a URL to the voucher, which can be saved offline by selecting "Save as PDF" from the print button or downloading it into the ATA Carnet app, Apple Wallet, Google Wallet, or any app supporting 'pkpass' files.

ATA Carnet Desktop

To share a voucher, the holder must:

Click on Details of the desired carnet and navigate to the Travels tab. Locate the prepared travel containing the declarations to send and click on the QR code icon to view the transaction codes.
	Select the transactions you wish to share. Select the contact you wish to share the transactions with. You can create new contacts by clicking on the + sign and entering the required details. Click on Send. The representative will receive an email containing the URLs to the selected transactions.

The Contacts section in ATA Carnet Desktop helps you efficiently manage and store contact details. Once a contact is saved, you can quickly select them when sharing carnets or vouchers in the future, so there’s no need to re-enter their information each time.

‘Contacts’ refers to the exporters or freight forwarders that your company, as the carnet holder, regularly shares vouchers with. Keeping this list up to date makes it simple to choose frequent recipients.

A screenshot of a computer AI-generated content may be incorrect.

If the holder prefers, they can share the entire carnet with a representative by providing the carnet’s ID and PIN code. This allows the representative to download the carnet directly into their ATA Carnet app. However, sharing the carnet in this way should be done carefully, as the holder remains fully responsible to Customs and the issuing or guaranteeing chamber if any misuse occurs.

QR code sharing and use without the app

The QR code does not change when a declaration is edited.

It represents only the Carnet ID and transaction code, not the declaration data
If a declaration is edited, the same QR code remains valid

➡️ A QR code that has been saved (e.g. screenshot or printout) can therefore still be used after the declaration is corrected.

The standard process allows sharing a link to access the QR code. However, in practice, an offline format may be used in certain situations, for example when:

the representative does not use the app
it is not practical to open links at the border
a mobile device cannot be handed over to Customs

In such cases, the QR code can be:

– saved as a screenshot
– printed on paper

➡️ This provides a practical workaround for specific operational constraints. However, it is recommended to use the digital sharing method where possible, in line with the objective of digitising the ATA Carnet.

➡️ When using a screenshot or printout, it is recommended to include the cancellation code, in case a declaration needs to be corrected on the spot.